DIVERSITY, EQUITY AND INCLUSION (DEI) POLICY

Introduction and Purpose

At MindArch Health Inc., we are committed to fostering a work environment where all employees are treated with dignity, respect, and fairness. We recognize the importance of diversity, equity and inclusion in creating a truly fair and secure workplace and are dedicated to promoting diversity, eliminating discrimination, and ensuring equal opportunities for all employees, regardless of ethnicity, neurodiversity, and gender identity or expression.

Policy Statement

MindArch Health Inc. is committed to achieving diverse, equitable, neurodiverse, and inclusive teams across all aspects of our organization. We believe that every individual deserves to be valued and respected for their unique contributions, free from discrimination or bias based on any aspect of their identity. Through this policy, we affirm our dedication to upholding the principles of fairness, inclusivity, and equal opportunity in all our employment practices and interactions.

Scope

This DEI policy applies to all employees, contractors, vendors, clients, and other stakeholders associated with MindArch Health Inc., regardless of their position or role within the organization. It encompasses all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and workplace culture.

Values 

1. Curiosity

At the heart of our team's ethos lies a deep appreciation for curiosity, urging us to inquire, question assumptions, and continually broaden our perspectives, fostering a culture where exploration and discovery are celebrated.

2. Inclusivity

We are dedicated to fostering a culture of inclusivity that embraces teams and partners with a wide array of perspectives, encompassing diverse cultures, genders, biological backgrounds, and neurodiversity.

3. Collaboration

We prioritize collaborative endeavors, both within our internal teams and with external partners, starting from a foundation of mutual understanding and leveraging our collective efforts to generate exponential opportunities through unified action.

4. Ingenuity

Our team thrives on ingenuity, inspiring each member to push boundaries, think creatively, and pioneer innovative solutions that redefine what's possible.

Principles

• We uphold the principles of fairness, respect, and equality in all our interactions and decisions. 

• We recognize and value the diversity of our workforce and are committed to creating an environment where everyone feels included and empowered to succeed.

• We reject all forms of identity-based discrimination, harassment, bias, and unfair treatment.

• We strive to address systemic barriers and unconscious biases that may impact diversity, equity and inclusion within our organization.

• We promote open communication, transparency, and accountability in matters related to diversity, equity and inclusion.

Responsibilities

Management

Senior leadership and management are responsible for championing DEI initiatives, providing necessary resources and support, and leading by example.

They are responsible for implementing and enforcing the DEI policy, ensuring compliance with relevant laws and regulations, and providing support and guidance to employees and interns.

Employees

All employees are expected to adhere to the principles outlined in this policy, treat their colleagues with respect and dignity, and actively contribute to creating a safe, secure, equitable and inclusive workplace culture.

Prohibited Conduct

MindArch Health prohibits any form of discrimination, harassment, or bias based on gender, including but not limited to:

• Unfair treatment in hiring, promotion, or assignment of duties

• Offensive or derogatory remarks or jokes 

• Sexual harassment or unwanted advances

• Retaliation against individuals who report incidents of gender-based discrimination or harassment.

Recruitment and Hiring

We are committed to fair and unbiased recruitment and hiring practices, ensuring that all candidates are evaluated based on their qualifications, skills, and experience, regardless of gender.

We actively seek to attract diverse candidates and mitigate biases throughout the recruitment process, including the use of diverse hiring panels and structured interviews.

Training and Education

We provide ongoing training and education to employees on topics such as unconscious bias, gender equity, and inclusive leadership.

We encourage employees to participate in diversity and inclusion initiatives and provide opportunities for professional development in these areas.

Promotion and Advancement

We promote transparency and fairness in promotion and advancement processes, ensuring that opportunities for career growth are accessible to all employees, irrespective of one’s identity.

We actively identify and address barriers to advancement for underrepresented genders, minority cultures and disability groups and implement strategies to support their professional development.

Equal Pay and Benefits

MindArch Health Inc. is committed to pay equity, ensuring that compensation and benefits are fair and equitable for all employees, regardless of one’s identity.

We regularly review our compensation practices to identify and address any identity-based pay disparities.

Workplace Accommodations

We provide reasonable accommodations to employees related to pregnancy, parental leave, breastfeeding support, and other gender-specific needs, in accordance with applicable laws and regulations.

We provide reasonable accommodations to employees related to neurodiversity and other disability-specific needs, in accordance with applicable laws and regulations.